Privacy Policy

GRUX Online is run by volunteers. It's associated with the IGDA—specifically the Games User Research and User Experience Special Interest Group of the IGDA. Hereafter we'll refer to this group of volunteers in the organising committee as "The Team".

The Team are committed to treating your personal data with respect and clarity.

This privacy policy will explain how our organization uses the personal data we collect from you when you use our website, submit a talk, contact the organisation team, or otherwise wilfully submit personal data to us.

Sections:

What data do we collect?
How do we collect your data?
How will we use your data?
How do we store your data?
Marketing
What are your data protection rights?
What are cookies?
How do we use cookies?
What types of cookies do we use?
How to manage your cookies
Privacy policies of other websites
Changes to our privacy policy
How to contact us
How to contact the appropriate authorities?

What data do we collect?

When you contact The Team using this website or email, submit a talk, or register to receive our newsletter, we will collect your personal identification information. Your name, email address, phone number and/or address may be submitted by you and collected.

How do we collect your data?

You directly provide The Team with most of the data we collect. We collect data and process data when you:

Register online or place an order for any of our products or services.
Voluntarily complete a survey, submission or provide feedback on any of our forms, boards or via email.
Use or view our website via your browser’s cookies.

How will we use your data?

The Team collects your data so that we can:

Process your order and manage your account.
Email you with promotions and news on other events and services we think you might like.
Serve you with a link to the conference, and content both pre- and post-event

We don't share your data with any other group or company.

How do we store your data?

This website uses Wix. You can read more information on Wix's website. Wix.com Ltd. is based in Israel, which is considered by the European Commission to be offering an adequate level of protection for the Personal Information of EU Member State residents.

The Team also uses Mailchimp. You can read more information on Mailchimp's website. Mailchimp is headquartered in and has offices in the United States and their servers are also located in the United States. Mailchimp has certified its compliance to both the EU-U.S. Privacy Shield Framework and the Swiss-US Privacy Shield Framework since 2016.

The Team will retain your personal data for the maximum applicable period, unless you request deletion.

Marketing

The Team would like to send you information about products and services of ours that we think you might like.

If you have agreed to receive marketing, you may always opt out at a later date.

You have the right at any time to stop The Team from contacting you for marketing purposes.

If you no longer wish to be contacted for marketing purposes, please un-subscribe using the un-subscribe link present on any communication from us.

What are your data protection rights?

The Team would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request The Team for copies of your personal data. We may charge you a small fee for this service.
The right to rectification – You have the right to request that The Team correct any information you believe is inaccurate. You also have the right to request The Team to complete the information you believe is incomplete.
The right to erasure – You have the right to request that The Team erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that The Team restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to The Team’s processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that The Team transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us using the Contact Form on this website.

Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology

For further information, visit allaboutcookies.org.

How do we use cookies?

The Team uses cookies in a range of ways to improve your experience on our website, including:

Keeping you signed in
Understanding how you use our website
Remembering your choice of language

Here's the cookies that this website uses. You can find more information on Wix's cookie usage here.

_XSRF-TOKEN

Used for security reasons

Held for: Session

Essential cookie

_hs

Used for security reasons

Held for: Session

Essential cookie

_svSession

Used in connection with user login

Held for: 2 years

Essential cookie

_SSR-caching

Used to indicate the system from which the site was rendered

Held for: 1 minute

Essential cookie

_wixCIDX

Used for system monitoring/debugging

Held for: 3 months

Essential cookie

_wix_browser_sess

Used for system monitoring/debugging

Held for: Session

Essential cookie

_consent-policy

Used for cookie banner parameters

Held for: 12 months

Essential

_smSession

Used to identify logged in site members

Held for: Session

Essential cookie

_TS*

Used for security and anti-fraud reasons

Held for: Session

Essential cookie

Session

Used for system effectiveness measurement

Held for: 30 minutes

Essential cookie

_fedops.logger.sessionId

Used for stability/effectiveness measurement

Held for: 12 months

Essential cookie

_wixLanguage

Used on multilingual websites to save user language preference

Held for: 12 months

Functional cookie

What types of cookies do we use?

There are a number of different types of cookies, however, our website uses:

Functionality – The Team uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
Advertising – The Team uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. The Team sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.

How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Privacy policies of other websites

The GRUX Online website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

The Team keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 24th May 2021.

How to contact us

If you have any questions about The Team’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us using the Contact Form on this website.

How to contact the appropriate authority

Should you wish to report a complaint or if you feel that The Team has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office.